Windsor Plaza Condominiums in Arlington, VA

Committees

Owners and residents can get involved to make a difference, build our community, and apply their expertise. Committees conduct research and make recommendations to the Board of Directors. The current committees are:

Below is a brief summary of the structure, responsibilities, membership, duration, meetings, and conduct of business. For more details, see the Administrative Policy Resolution on committees.

Committee Formation

The Association's President may appoint committees from time to time as appropriate as set forth in Article 4, Section 4.4 of our bylaws. There are two types of committees: standing committee and special committees (ad-hoc). Our bylaws officially establish the Covenants Committee and ad-hoc Elections Committee.

Committee Responsibilities

The specific duties and responsibilities are defined in the Charter for the Committee. Priorities and focus areas are set by the Board with input from the Committee.

Committees help gather and analyze information, consider alternative courses of action, present information, and provide recommendations to the Board for its consideration and action. General responsibilities include originating proposals for Board action, review other proposals from other committees when requested by the Board, and in some cases when authorized by the Board, execute or supervise programs approved.

Committee Membership and Officers

Except for the Covenants Committee, owners or residents may be appointed to serve on a committee with Board concurrence. All members of the Covenants Committee must be Unit Owners. Committee members be in "good standing" as defined by our Bylaws and Administrative Policy Resolution on Committees.

All committees must have a minimum of three (3) members. Committee members may not serve on more than two committees, except for the Covenants Committee which is only allowed to serve on that committee.

The Board will appoint a chairperson and a secretary. The secretary will serve as acting chair in case of a vacancy. Any member who misses three consecutive committee meetings shall be deemed to have resigned from the Committee.

Committee Duration

The Committees serve at the please of the Association's President and can be dissolved by the Association's President at any time. Committee members serve for a term of one year, which may be renewed.

Meetings and Conduct of Committees

All Committee meetings must be open to owners and residents. Meeting notice must be posted at least five (5) days prior to the meeting. A designated time for resident input shall be allowed at each Committee meeting.

Committee Operations

The Committee shall meet as deemed necessary by the Chairperson who shall preside over the meetings. All Committee meetings shall be open to all unit owners and residents.
The Committee Secretary shall act in the absence of and with the powers of the chairperson.
Each member of the Committee, including the chairperson, shall have one vote; and an affirmative vote of a quorum shall constitute a decision of the Committee.
The Committee shall submit all research findings or recommendations for approval in writing to the Board and the property management company. The Committee must operate in adherence to the governing documents of the Association and applicable laws, including the Virginia Condominium Act.

Authority and Coordination

Committees report to the Association’s President.
Committees are not authorized to spend or commit the Association to spend any Association funds unless the Association’s Board of Directors gives approval.
Committees have the authority to draft communications but not communicate independently to Windsor Plaza homeowners, unless approved by the Board.
Committees can provide input, conduct research, and provide recommendations within the scope of their charter.
On matters that relate to more than one committee, each committees will work closely with the "lead" committee designated by the Board.

Board Liaison

The Association's Board will appoint a Board liaison to each Committee who is responsible for advising the Committee Chair, assisting with committee membership promotion, and other activities

For more details, please see the Administrative Policy Resolution on committees.

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